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There was a contract on my desk I could not get through.

Every time I sat down, fourth (fifth… sixth…) cup of coffee in hand, armed with a pen and true grit, distractions plagued me from every direction.

I felt like Macaulay Culkin in the movie MY GIRL, who gets attacked by the Avenging Bee Hive, stung a million times, and dies.

Oh. Spoiler alert.

I’d get through three sentences, then someone would ping me on instant messenger, asking if we were having a staff meeting. Or an assistant would make a scheduling snafu, and would urgently need to reschedule — for a meeting six weeks from tomorrow.

And of course, the daily barrage of someone else’s phones that I answer.

By the end of the day, I’m an overcaffeinated quivering mass of “leave me the fuck alone,” and I’ve made zero headway.

Riding my bike home, I thought about the distractions, and why I couldn’t clear this contract off my list of to-do’s. It wasn’t a long agreement, but I got pulled away every time I encountered a term or some language I didn’t understand.

Somewhere on Palms and Venice, the answer struck me like an oversized Fendi bag swung by an pint-sized socialite coming out of Buchon: I wasn’t pulled away by distractions when I encountered difficult language. I encountered difficult language, then I ran away, towards the distraction.

I was a freaking electron in a parallel circuit, voltage squared off against ohm-age, and I did what physics commanded of me: I chose the path of least resistance.

I didn’t understand the contract. It was a Stage Play Adaptation Agreement. While the deal terms were analogous to book deals (e.g., “option payment non-refundable but fully recoupable” – in the publishing world, this is just called “an advance.” In the book-to-film world, this is an an “applicable option payment” — same principle, wrapped in different kinds of bacon) I still encountered jargon and structure I didn’t understand. Like:

  • What is a standard royalty payment on a stage play?
  • What conditions are an option exercised?
  • What are customary ancillary rights in the live theatre industry?

These aren’t “difficult” questions. It’s not Elon Musk, hyperloop-level of thought, but it required some work. Instead of doing that, though, I let myself off the hook by allowing myself to be distracted.

In Hollywood, an industry of primarily soft skills (e.g., networking, story analysis, “connecting-the-dots” (understanding and leveraging the relationships between various elements)) any deep thought is our opportunity to learn tangible skills, but only if we pause the minutiae long enough to realize it.

To do that:

  • We can pick an environment that’s conducive for that level of work: no phones, no instant messenger, no bullshit distraction.
  • Since that place is all the way in Candyland, between 3rd and Nevergonnahappen, we have to create that environment the best we can. Turning off cell phones, signing out of our email, and picking the time of least calls to tackle this work.
  • We must have a strong enough sense of self to recognize when this is happening, so we can change our environment and/or habits, rather than beat our heads against the wall, wondering why we can’t get anything done.

Photo Credit: debschi

I wrote about the Use of Feedback to calibrate my work. Today I wanted to write about Barriers. I define a barrier as a tool or technique that prevents distraction.

I remember in college, I had friends who complained about being unable to study. They said they couldn’t focus. They became web doctors and self-diagnosed themselves with ADD or dyslexia, not taking into account their study environment. Nothing about their environments were conducive to studying: it was a dorm room where either someone was playing a videogame, or the television was tuned into the latest rerun of NEXT TOP MODEL.

The answer seemed ridiculously simple: turn that shit off! Right? Wasn’t it easy?

The Nonstop News Feed Of Our Lives

The more I thought about it, though, the more I realized it wasn’t so simple. What I realized is these were all intelligent people, and if the solution were a simple “off” switch, they’d have done it already. But our default environment today is one of non-stop stimuli and instant gratification:

  • Email – we know the message is transmitted and hits their inbox instantaneously.  So we expect a prompt response in return.
  • Information – any morsel of information is available on the Internets, and access is nearly ubiquitous, across any number of platforms (computer, phone, tablet) so if we want to know something (e.g., how far is the earth from the sun?; what was Coriolanus’s mother’s name?) we expect to find out right away. Information retrieval is an exercise in instant gratification.
  • Text – as long as they have their cell phone on them (which most of us do) we know they’ve received the message right away. So if we asked them a question, we expect a prompt response.

newsfeed

We’re conditioned to life’s nonstop news feed, which has restricted our ability to shut down. I believe this ability is a muscle, and like any muscle, it needs to be developed. It is a skill we must acquire. The  idea that’s it’s worthwhile to develop this muscle, has been made so clear as I study people I admire and see what they’ve accomplished in short amounts of time. A shortlist: Ted Melfi, Charlie Hoehn, Jeff Bezos.

There’s so much to accomplish, but getting through the task at hand requires a high level distraction-free focus. You’d think this requires great will power, but it doesn’t. It requires taking will power out of the equation. Thus, the objective changes: don’t fight distractions, but pre-empt them. Will power has no say in the conversation. Which is done through Barriers.

My Barriers

Here’s a list of barriers I use to make distraction a non-issue. I didn’t implement these all at one time. (That’s akin to telling my friend (above) that in order to study better, they need to change all their habits. Or “just focus harder.” It doesn’t work.) These barriers developed over years, one at a time. They keep me focused despite the new feed of our lives:

  • Don’t push e-mail – I’m probably a rarity for Hollywood assistants who don’t push e-mail (e.g., get a notification when I receive new e-mail. Many claim this isn’t an option for them. I sympathize. It must be utterly demoralizing to receive pings on your phone at any point in the day. I have the good fortune of working for agents who understand there are two choices: you can either respond to every ping, or you can get to work. They prefer the latter, as do I.
  • No TV – When I visit my family, the TV is always on. I’ll walk by and see ENTOURAGE or THE SHAWSHANK REDEMPTION is on, and I’ve basically forfeited an hour of my life. Because I don’t have the willpower not to watch.
  • Freedom and LeechBlock – Browser tools that prevent you from using the Internet.
  • I carve out time to be alone – Mostly in the morning. When it’s still dark out, after I’ve eaten something and hours before I let myself check e-mail.
  • No music – Which is a complete 180 degrees turn for me. I once required blaring music to tune everything out. Until I noticed it was tuning out my own thoughts.
  • TK’s – I write every time I come across something I need to research or look up. Rather than lose my flow, I write TK (which stands for “to come”). I’ll return and fill in later.
  • Phone is off

I compare the time when I can put all my barriers to use, versus the time I spend in the office, and all my lines are ringing and I have to jump from executive to executive to executive and schedule all their meetings. So much more gets done without the distractions.

What barriers do you use?

Photo Credit: Huw Gibbs